Medical Administrator Apprentice

To support the practice clinical team by undertaking all aspect of administration within the General practice environment. You will be required to liaise with different healthcare professionals, services and patients, developing key skills to enable effective working as working as part of the practice’s multidisciplinary team.

The following are the core responsibilities of the medical administrator apprentice, with appropriate guidance and support. There may be, on occasion, be a requirement to carry out other tasks; this will be dependent on factors such as workload and staffing levels.

• Process and effectively signpost patients to the appropriate healthcare professional, depending on the presenting condition
• Answer incoming phone calls, transferring calls or dealing with the callers’ requests appropriately.
• Process patient requests for appointments
• Process repeat prescription requests
• Initiate contact with and respond to requests from patients, team members and external agencies
• Enter read/SNOMED CT code data
• Photocopy documentation as required
• Data entry of new and temporary registrations and relevant patient information as required
• Input data into the patients’ healthcare records as necessary
• Direct requests for information, e.g., SAR, insurance/solicitors’ letters and DVLA forms, to the administrative team
• Manage all queries as necessary in an efficient manner
• Carry out system searches as requested
• Maintain a clean, tidy, effective working area at all times
• Monitor and maintain the reception area and noticeboards
• Support all clinical staff with general tasks as requested
• Undertake all mandatory training and induction programmes
•  Attend a formal appraisal with their manager at least every 12 months. Once a performance/training objective has been set, progress will be reviewed on a regular basis so that new objectives can be agreed
• Contribute to public health campaigns (e.g., flu clinics) through advice or direct care
• Secondary responsibilities – In addition to the primary responsibilities, the apprentice may be requested to:
• Participate in practice audit as directed by the audit lead
• Support administrative staff, providing cover during staff absences
• Action incoming emails when necessary
• Scan patient-related documentation and attach scanned documents to patients’ healthcare records
• Complete opening and closing procedures in accordance with the duty rota
• As required, support in the process of repeat prescriptions, ensuring that they are processed accurately and efficiently
• Order and monitor stationery supplies

• You will attend online workshops every month and will have one to one meetings with your Development Coach. 

• Lots of previous apprentices have progressed within the practice, this is great chance to start a career within the NHS